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Date:
July 16, 2020
Time:
6:00 PM
Location:
www.zoom.us Zoom Meeting ID: 851-3386-3001 Under Governor Baker’s emergency “Order Suspending Certain Provisions of the Open Meeting Law G.L. c. 30A, S20,”, issued March 12, 2020 and in effect until termination of the emergency, meeting of public bodi
Address:
Needham Housing Authority
Needham, MA 02492
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Housing Authority - Regular Meeting

Thursday, July 16, 2020

NEEDHAM HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING HIGH ROCK HOMES LLC MEETING Thursday July 16, 2020 – 6:00 PM www.zoom.us Zoom Meeting ID: 851-3386-3001

 

NEEDHAM HOUSING AUTHORITY

BOARD OF COMMISSIONERS

REGULAR MEETING

HIGH ROCK HOMES LLC MEETING

Thursday July 16, 2020 – 6:00 PM

www.zoom.us

Zoom Meeting ID: 851-3386-3001

Under Governor Baker’s emergency "Order Suspending Certain Provisions of the Open Meeting Law

G.L. c. 30A, S20,", issued March 12, 2020 and in effect until termination of the emergency, meeting of public bodies may be conducted virtually provided that adequate access is provided to the public.

The NHA Board of Commissioners will hold this meeting as a virtual meeting. AN IN-PERSON MEETING WILL NOT TAKE PLACE AT A LOCATION NORMALLY USED FOR NHA BOARD MEETINGS.

To listen, view and participate in this virtual meeting on your phone, computer, laptop, or tablet, a few minutes before the above date/time:

  • [Browser access] Use your browser to connect to www.zoom.us. On the Zoom home screen, click the "Join a Meeting" button (top right of the screen). Enter the Meeting ID number (see above).

OR

  • [Install Zoom on laptop/desktop] Click this link (or copy link into your browser): https://us02web.zoom.us/j/85133863001

OR

  • [Smartphone] Download and install the "Zoom Cloud Meeting" app from the Apple or Android app store, or from http://www.zoom.us/. Open the Zoom app, click "Join" button and enter the Meeting ID number (see above).

OR

  • [Audio dial-in only] Dial +1 646-558-8656. Enter the Zoom Meeting ID number (see above), followed by the # sign.

ROLL CALL TO CONVENE THE MEETINGS

COMMISSIONERS: NHA STAFF:

Vice Chair Reg Foster Angie Medeiros, Executive Director & Secretary

Treasurer Karen Hughey

Commissioner Penny Kirk

Commissioner Eleanor Evans

Commissioner Ed Scheideler

GUESTS:

Adequate notice of this meeting has been provided by the Secretary of the Needham Housing Authority (NHA) by preparing a Public Notice dated July 14, 2020 setting forth the date, time and place of this meeting. Said notice was filed with the Clerk of the Town of Needham and provided to persons requesting it. NHA Board Meeting Agenda July 16, 2020

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AGENDA – REGULAR NHA BOARD & HRH LLC MEETINGS

CHAIR’S ANNOUNCEMENTS:

RESIDENT/TENANT INPUT:

APPROVAL/DISCUSSION ITEMS:

1. Information & Discussion: Update on Covid-19 virus situation at NHA

2. Information & Discussion: NHA Executive Director Annual Report for 2019-2020

3. Approval: The donation of $5,000 to the Cooks Afterschool Program for 2020

4. Approval: Certificate of Final Completion of Linden Street Roofs Project

    • 5. Approval: Destruction of old, obsolete files • Vacated Tenant Files: 1997-2013
    • • Cash Receipts :1997-2014
    • • Withdrawn Ineligible Applications: 1964-2013
    • Banking: 2005-2011 statements & canceled checks: 1997-2013
    • Distribution Invoices: 2011-2016
    • 6. Information & Discussion: • Proposal for bi-monthly warrant/check issuance process
    • • Citizens Bank forms to add new Commissioners
    • Future use of 164 Linden Street
    • • Board Training: a) uMass Online; b) Ethics
    • • Launch of Operation Cleanup
    • 7. Policy Update Process • Approval: Pest Control Policy
    • 6/18/2020 Annual Meeting
    • 6/18/2020 Regular Meeting
    • • 6/18/2020 High Rock Homes LLC Minutes
    • • 6/18/2020 Executive Session

• Update: Completion of the Admissions & Continued Occupancy Policy

Approval: Lawn and Garden Policy

8. Discussion & Approval: Minutes of NHA Board Meetings:

9. Information & Discussion: Executive Director’s Report, Financial Report, Vacancy Report

10. Approval: NHA Bill/Check Warrant

11. Approval: HRH LLC Bill/Check Warrant

12. Adjourn: Into Executive Session to discuss Legal Matter

NHA Board Meeting Agenda July 16, 2020

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RESOLUTION #2020-101

To approve the donation of $5,000 to the Cooks Afterschool Program for 2020

Upon a motion duly made by Commissioner ___ and seconded by Commissioner ___, it was (approved/disapproved) _by (vote of ____ in favor, ___ against and ___ abstaining).

RESOLUTION #2020-102

To approve Final Completion of the Linden roofs project.

Upon a motion duly made by Commissioner ___ and seconded by Commissioner ___, it was (approved/disapproved) _by (vote of ____ in favor, ___ against and ___ abstaining).

RESOLUTION #2020-103

Vote to approve NHA Lawn and Garden Policy:

Upon a motion duly made by Commissioner ___ and seconded by Commissioner ___, it was (approved/disapproved) _by (vote of ____ in favor, ___ against and ___ abstaining).

RESOLUTION #2020-104

Vote to approve NHA Pest Control Policy:

Upon a motion duly made by Commissioner ___ and seconded by Commissioner ___, it was (approved/disapproved) _by (vote of ____ in favor, ___ against and ___ abstaining).

RESOLUTION #2020-105

Vote to approve Minutes of the following NHA Board Meetings:

  • • 6/18/2020 Annual Meeting
  • • 8/18/2020 Regular Meeting
  • • 6/18/2020 High Rock Homes LLC Minutes
  • • 6/18/2020 Executive Session

Upon a motion duly made by Commissioner ___ and seconded by Commissioner ___, it was (approved/disapproved) _by (vote of ____ in favor, ___ against and ___ abstaining).

RESOLUTION #2020-105

To approve payment of the bill roll/check roll listed on the Warrant dated July 16, 2020 in the amount of

$ 251,629.13 as follows:

Section 8: 117 vouchers ...................................................................................................................... $126,014.37

Payroll checks (6/24/2020) #501632-501650 ..................................................................................... $ 20,815.86

Payroll checks (7/8//2020) #501651-501666 ...................................................................................... $ 20,874.88

A/P Checks (7/14/2020) #32819-#32876 ........................................................................................... $83,924.02

RESOLUTION #2020-106

To enter executive session to discuss strategy with respect to litigation, the nature of which cannot be publicly disclosed because it would compromise the purpose of the executive session. Following the executive session, the Board will adjourn for the evening.

Upon a motion duly made by Commissioner ___ and seconded by Commissioner ___, it was __by roll call (vote of ____ in favor, ___ against and ___ abstaining). NHA Board Meeting Agenda July 16, 2020

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UPCOMING NEEDHAM HOUSING AUTHORITY BOARD MEETING DATES

Thursday August 20, 2020 6:00pm Regular Meetings Zoom Virtual Meeting

Thursday Sept. 17, 2020 6:00pm Regular Meetings Zoom Virtual Meeting

Thursday Oct. 15, 2020 6:00pm Regular Meetings Zoom Virtual Meeting