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Conflict of Interest Education and Training
Letter to Town Employees & Elected / Appointed Officials
December 27, 2012

Dear Needham Town Employees and Elected / Appointed Officials:

On July 1, 2009, Governor Patrick signed into law Chapter 28 of the Acts of 2009 which made important changes to the state’s conflict of interest law and the State Ethics Commission’s enabling act.

Among those changes are new mandatory education and training requirements for public employees at all levels of government. Under the State conflict of interest law, the term “employee includes full and part-time municipal employees as well as elected officials, committee and board appointees, and individuals under a contract or on a consultant basis. This does not include charter commission members or Town Meeting Members.

Two Steps that Affect Municipal Employees, Boards, & Committees
One requires that the Town Clerk provide municipal employees, including elected and appointed officials with a summary of the Conflict of Interest Law on an annual basis and the municipal employee must provide the Town Clerk with an acknowledgement of the receipt of the summary. We are asking all employees and members of boards and committees to visit the town’s website to view a copy of the summary. The acknowledgement is online and at the end of the summary. Please fill out and complete the Acknowledgement Form and return it to the Town Clerk's Office to indicate that you have received a copy of the summary. If you do not have a computer available, you can obtain a copy of the materials at the Town Clerk’s Office and sign the acknowledgement receipt at that time. This will be recorded either on the Town Clerk’s web page or in the Office of the Town Clerk which complies with the new legislation.

The second step requires an online training program regarding the Conflict of Interest Law that all current state, county and municipal employees (including elected and appointed officials) must complete by April 5, 2013 and every two years thereafter. Anyone who has completed the online training in 2012 does not have to complete the new program this year. Those who have not completed the training, must do so by April 5, 2013. The State Ethics Commission has completed a new online training program specifically for all municipal employees. This involves taking a brief “quiz” to ensure your understanding. Anyone who needs to complete the second step may go to the webpage and follow the directions for the Online Training Program at Please follow all instructions and most importantly before you begin, you must turn off the pop-up blockers by clicking on Tools at the top of the page, then click on Pop-up Blocker – then Turn off Pop-up Blocker (page instruction sheet attached). The quiz takes about approximately one hour to complete and you can’t fail!

The new online program may be accessed from any computer with an internet connection. No login or password is needed. Since employees must provide evidence that they have completed the program to the Town Clerk, please print out the completion certificate and mail, fax, or email to Town Clerk, 1471 Highland Avenue, Needham, MA 02492, or fax: 781-449-1246.

Also, for any municipal employee who does not have a computer, please contact either Elizabeth Dennis, Director of Human Resources / Town at 781-455-7500 x 276, or Tom Campbell, Director of Human Resources / Schools at 781-455-0400, ext. 208. They will be setting up group training for those employees who do not have access to a computer.

Thank you for assisting us in complying with this legislation. If you have any questions, please do not hesitate to contact me at 781-455-7500 extension 216.


Theodora K. Eaton, MMC
Town Clerk

Thank you for assisting us in complying with this legislation. If you have any questions, please do not hesitate to contact me at 781-455-7500 ext. 216.

If you wish you can print out the Mandatory Training Requirements - Summaries and Online Training and submit the Acknowledge of Receipt in person or via mail to:

Town Clerk's Office
Town of Needham
1471 Highland Ave.
Needham, MA 02492