Conducting Business with the Town of Needham

Are you interested in bidding opportunities with the Town of Needham? If so, you can register your email to be notified of new bid postings. Go to our bid notice page and view the New Bid Notifications button found in the top right section of the page.

The Bid Process - Notices of invitations for sealed bids for commodities and services purchased are published in the Legal Advertising section of the Needham Times and are also publicly posted on the Town's web site.

Copies of all invitations for bid (IFB) are available to interested parties and can be obtained by visiting the Town's web site, contacting the department identified in the legal notice which is procuring the goods or services between the hours of 8:30 A.M. and 4:30 P.M., or email us. Please provide the business name, business address, telephone and fax number, bid number, bid opening date and subject when requesting invitations to bid.

It is the bidder's responsibility to ensure there is sufficient time for the invitation to bid to be mailed and returned. The Town of Needham cannot be held responsible for mail delays.

Receipt of Bids - Bid responses must be received by the date and time specified in the bid document. All bids received will be date/time stamped and stored until opening date. Bids will be opened in the bid opening room at the date and time specified in the invitation to bid. All IFB bid openings are open to the public.

All information required by the bid document must be supplied by the bidder. Failure to provide the required information may be cause for rejection of the bid as non-responsive.

Bid Award - It is the policy of the Finance Department in accordance with State procurement regulations to issue awards to the lowest responsive and responsible bidder bidding in accordance with specifications. In determining such, consideration shall be given to the following criteria:

  • The ability, capacity and skill of the bidder to provide the goods or services required as stipulated in the specifications of the invitation to bid.
  • The capacity of the bidder to provide the goods or services promptly or within required time periods without delay or interference.
  • The quality of performance of previous contracts.
  • The financial resources and ability of the bidder to perform the contractual requirements.

Contract Award – The Town Manager is contract awarding authority for all contracts issued by the Town of Needham, except those issued by the Needham Public Schools.

Vendors may not perform services or deliver goods without receiving a fully executed contract or purchase order from the Town of Needham. In addition, work performed under a contract change order will not be paid unless the change order is approved by the town manager or representative delegate.

Payment to Vendors - The receiving department will evaluate the goods or services performed for vendor compliance with all terms and conditions of the agreement. Payment will not be made unless the department attests that satisfactory performance was rendered.